Authority Control - Cost Estimate Worksheet

Name of library: ___________________________
Date: _____________

This worksheet is designed to help customers estimate costs of LTI authority control services. It is important to understand that this is only an estimate. Actual charges will depend on the number of records authorized and any options chosen. Upon request, a custom quote will be provided based on the library's specific requirements. Prior to completing this form, please read about LTI's Authority Control Services and complete the Work Specification Profile (WSP) . A sample quote is shown below. Please note that LTI has a minimum charge of $1,000 for any database preparation work, with the exception of Continuing Authority Control Services, which include Authority Express (AEX) and Authority Update Processing (AUP). No separate fees are charged for setup, profiling, records loaded, reports, or LC authority records made available for FTP pick-up.

Example Cost Estimate: (source record contains 125,000 records)

A) Name and Subject Authority Control (batch processing; limited review)
1) LC Name and subject authority control-125,000 records @ $0.05 per record $ 6,250
Subtotal Batch Charges $ 6,250
B) Continuing Authority Control Services-annualized
1) Authority Express (AEX) - 5,000 new records sent in monthly batches $ 620
[5,000 X $0.10 = $500 + 12 files @ $10 ea. = $120]
2) Authority Update Processing (AUP) - $800 per run x 2 runs $ 1,600
Subtotal Continuing Charges $ 2,220
Estimated Total Charges $ 8,470

Authority Control - Batch Processing

1. LC name, title, & subject authority control $ ___________
(Select limited review or full manual-review processing)
___________(# of records) x $0.05 per record (limited review)
___________(# of records) x $0.12 per record (full manual review)
2. Control of untraced series (490 0) No additional cost
3. MeSH subject authority control No additional cost
4. LC Children's subject authority control No additional cost
5. Sears subject deletion or conversion No additional cost
6. Genre Authority Control (655:LCGFT, MeSH; GSAFD conversion to LCGFT) no additional cost
Estimated Batch Charges $ ___________

Continuing Authority Control Services

1. Authority Express (AEX) $ ___________
(Newly added catalog records. AEX charges consist of a fee per
bibliographic record plus $10 per file received at LTI. There is no limit on the number of records included in a file.)

___________titles added annually X $0.10 per record
___________files to be sent annually X $10 per file (ex: 12 for monthly use)
2. Authority Update Processing (AUP) $ ___________
(Pricing is per processing run. For example, if requesting AUP semi-annual processing for fewer than 200,000 records, the library is invoiced for $800 two times each year. A library may wish to wait one or more quarters before initiating its first AUP run. There is an additional per record fee if more than four quarters elapse between the date when the batch job is finished and the initial AUP run.)
Database Size (# of catalog records) per Annual Processing run per Semi-Annual processing run per Quarterly processing run
Up to 199,999 $1,000 $800 $600
200,000 to 499,999 $1,500 $1,200 $900
500,000 to 999,999 $2,000 $1,600 $1,200
1,000,000 plus $2,500 $2,000 $1,500
Estimated Annual Continuing Charges $ ___________
ESTIMATED TOTAL $ ___________